Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline, I wanted to take a moment to thank you and your entire team for all of your help throughout my wedding planning process and the big day on June 20th..."    more
- Kristy & Rob
"Madeline's Weddings, Me and Kurt want to thank you so much from the bottom of our hearts, for making our dream wedding a reality!!! There were no complications all day..."    more
- Kirby & Kurt
"Hi Madeline and Everyone at Madeline's Weddings!   I don't even know where to start with what I thought on my wedding day. Everything was so, so beautiful! So perfect!..."    more
- Candace & Shawn
" You guys were amazing. Jamie was a godsend through the whole process, and she and Amber were invaluable on our wedding day. We were SO happy with everything, from the..."    more
- Andrea & Drew
"I cannot say enough about Madeline and her team! They are incredible to work with. Every time we met with them or spoke with them, we came away even more..."    more
- Lisa & Joel
"Our wedding was amazing thanks to Madeline's Weddings & Events! Our planners made everything so stress free and our decor from the ceremony up until the reception was amazing! Everyone..."    more
- Ana & Alvin
"Hello Jamie! We would like to thank you and the rest of the Madeline's Wedding Team for the amazing décor and service you provided for our wedding! We had a..."    more
- Kayla & Brent
"Madeline, Our wedding day could have not turned out more perfectly!  Words simply cannot describe how wonderful you and your team were to work with.  Right from the first consultation,..."    more
- Kendra & Mike
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"I just wanted to thank you for the wonderful job you did decorating the ceremony and reception site for our recent wedding.  Having given you very little guidance…"I like pink..."    more
- Allison & Michael
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"Hi Madeline!   Everything was as amazing as one could hope, we even got perfect weather! The decor was stunning, I got several comments on how beautiful everything was, especially..."    more
- Liana & Richard
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"To The Whole Madeline's Weddings Team, Thank you so much the huge role you played on our special day!!! From our inital meeting to the invitation design to the set..."    more
- Hayley & Reule
"Thank you so much to Madeline and all of her staff for their hard work in all of the planning leading up to our big day! We knew we had..."    more
- Deepi & Ravi
"We wanted to thank you for all the wonderful work you did for our wedding!

 After my first meeting with Alison all of my concerns about the wedding day coordination/decor..."    more
- Melissa & Ryan
"Hi Madeline,   Our wedding day coordinators were superstars and fabulous.  We are very happy that they were there to keep things running smoothly.  We could not have had the..."    more
- Jessica & Thomas
"Working with Madeline's Weddings was an absolute joy! Having won the full wedding service package from her made us feel like royalty every time we met! Just being able to pick..."    more
- Becca & Tim
" Madeline's Wedding & Events was such a pleasure to work with! Jamie made everything so easy and stress free. When we first started planning we were so lost on where..."    more
- Samantha & Jordan