Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Dear Madeline’s Weddings: I want to express my heartfelt thanks for creating such a beautiful and elegant scene at our wedding. After months of prepping and planning, it was such..."    more
- Erica & Scott
"I remember meeting with Alison at our famous starbucks meeting place way back 2 years before our wedding.  We were meeting to look at linens and chair covers and as..."    more
- Jen & DJ
"I was impressed with Madeline’s the moment I walked into their open house.  I decided right then and there that I wanted Madeline’s for my wedding.   I began working..."    more
- Kaylee & Jared
"Nicole and I are extremely grateful to Madeline's Weddings & Events for helping our us with all of our wedding preparations and coordinating our wedding day! The hall looked amazing, as did all..."    more
- Nicole & Mike
"Hi Madeline, Cindy and I are writing to thank you for an amazing job for our New Year’s Eve wedding! The linens and decor you supplied and the professionalism you..."    more
- Cindy & Tom
"Hi Madeline I just want to thank you and your team for making our wedding day extra ordinary. With out your team to help us out fully, we would not..."    more
- Afton & Carmine
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Madeline and team, Everything at our wedding was wonderful!  I just checked out your website and the pics of the room look great. The decor was  so gorgeous. You did..."    more
- Kristen & Steve
"Madeline, I really wanted to let you know how happy we were with the decor at the Fort Garry Hotel for our wedding - You did a fantastic job -..."    more
- Meredith & Todd
"Hi Madeline! Thanks you for making our wedding run so smoothly and  look so beautiful! I had so many guests tell me how amazing it looked  in there before I..."    more
- Carrie & Brian
"Madeline, We wanted to write you, and greatly thank you for all you did for our wedding on June 28, 2008. It was absolutely wonderful! You made my wedding perfect and..."    more
- Manon & Dave
"We hired Madeline’s Weddings for the 30 day and day of planning, day of coordination and décor for our wedding and reception.  It was the best decision I could have..."    more
- Marcie & Ken
"WOW is all that comes to mind when I think about our wedding day. Initially, we were not planning on using Madeline’s for our linens but a competing company who..."    more
- Jenn & Cory
"Hi Madeline!   Everything was perfect on our wedding day.  We had tons of compliments the whole night!!   Thank you so much for all of the beautiful work!  ..."    more
- Leanne & Lee
"I would like to thank Madeline's weddings for making our wedding day a dream come true!  Madeline's decorated the Art Gallery above and beyond our wildest imagination, every little detail..."    more
- Kristy & Blair
"From the first meeting, everyone at Madeline’s was a pleasure to work with.  We can’t thank you enough for the beautiful job you did with the décor and for the..."    more
- Deb & Garrett
"Dear Alison and Madeline, Thank you so much for everything. We are both so glad you were a part of our wedding and made it into such a wonderful experience..."    more
- Robin & Jason
"Hi Madeline, We just wanted to say thank you for all of your work! The decor and reception stationary were more than we hoped for. You completely exceeded our expectations! ..."    more
- Kristen & Marc