Services
Services

Month of Coordination


Perfect for couples who have planned their wedding but would like the professionals to step in 30 days before the big day. We'll get to know your wedding and make sure everything is in place for a successful celebration.


  • Complimentary consultation
  • Consultation to determine where you at with the planning process and what, if any vendors still need to be booked
  • Assistance with securing these vendors
  • Unlimited communication via phone and email
  • Provide advice on etiquette, wedding trends
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availabilty for your date!


Starting at $1,799

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you so much for your lovely wedding reception decor and your professional coordination of every aspect of our wedding day. It meant so much to both of us. You..."    more
- Shonda & Darrell
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
"Hello you lovely ladies!! We just wanted to thank you from the bottom of our hearts.You made our day beautiful, smooth and most excellent! We think you are amazing and..."    more
- Simran & Colin
"I would like to thank Madeline's weddings for making our wedding day a dream come true!  Madeline's decorated the Art Gallery above and beyond our wildest imagination, every little detail..."    more
- Kristy & Blair
"Hi Madeline, I just wanted to again say thank you to you and Jamie for the amazing work and service you provided for our wedding. From the very beginning, you..."    more
- Susan & Dima
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"Everything was beyond perfect :) It was a wonderful day and we truly appreciated working with you all to help make it so special for us.    The decor made..."    more
- Raya & Justin
"Madeline and her team did an amazing job turning our wedding dreams into a reality. The Ballroom at the Greenwood was more beautiful than we could have ever imagined. From..."    more
- Kayli & Brent
"Hello Madeline, I wanted to say a huge thank you to you and your team, for making our wedding day so incredibly special on July 15th. I know you worked..."    more
- Tera & Ahmad
"Hi Jamie! Everything was great on Saturday! We received so much positive feedback from all of our guests. I think everyone really had a great time!  Thank you again for..."    more
- Christine & Carl
"Matt and I just wanted to thank you for the incredible services you provided for our wedding day! Choosing Madeline's Weddings was by far the best decision we could have..."    more
- Jenelle & Matt
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"Hi Madeline!   Everything was perfect on our wedding day.  We had tons of compliments the whole night!!   Thank you so much for all of the beautiful work!  ..."    more
- Leanne & Lee
"Madeline & the staff at Madeline's Weddings,   Thank-you so very much for all of your hard work pulling together everything for our Wedding Day. The decor at our wedding..."    more
- Jennifer & Dan
"Madeline, Our wedding day was AMAZING!!! It was truly perfect, and we can't thank you enough! I can't even put into words how much fun we had. Joel and I..."    more
- Jen & Joel
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Hi Madeline! Ben and I were so happy with the linens and all of the decorations at our wedding reception.  The table settings and the head table decor were wonderful...."    more
- Ling & Ben
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"We wanted to say a HUGE thanks for everything. The wedding was literally perfect. And if it wasn’t, I can’t remember anything going wrong at least… in my brain it..."    more
- Tracy & Russ