Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline, I really wanted to let you know how happy we were with the decor at the Fort Garry Hotel for our wedding - You did a fantastic job -..."    more
- Meredith & Todd
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Madeline and team, We were married July 18, 2009 at the Fort Gary Hotel. The venue we chose is spectacular in itself, and when you and your team came to..."    more
- Graziella & Shane
"Madeline , You and your staff truly made my wedding a dream come true. Everything was perfect.. the beautiful linens, chairs covers, draping fabric in the tent! The head table..."    more
- Jackie & Pete
"Madeline,   Everything was amazing!   Thank you so much for making the hall look so beautiful. You and your staff did such an amazing job. Marco and I were ecstatic when we..."    more
- Tania & Marco
"Meeting with Alison from Madeline's Wedding for a FREE consultation was one of the best decisions we made in preparation for our wedding. She helped us in realizing our vision..."    more
- Catherine & Richard
"To the wonderful staff at Madeline's Weddings I would like to thank you all from the bottom of mine and Dwayne's hearts for the wonderful job you did on our..."    more
- Ericka & Dwayne
"Hi Madeline, I just wanted to again say thank you to you and Jamie for the amazing work and service you provided for our wedding. From the very beginning, you..."    more
- Susan & Dima
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
" Madeline's Weddings & Events helped make my wedding better then I imagined! They have amazing one on one services to help you nail down exactly what you want. I changed..."    more
- Samantha & Derek
"Dear Madeline’s Weddings: I want to express my heartfelt thanks for creating such a beautiful and elegant scene at our wedding. After months of prepping and planning, it was such..."    more
- Erica & Scott
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"To Madeline's Weddings, Our reception was so beautiful! I walked in the room and was completely blown away by all of the decor. Guests complimented the table runners and the..."    more
- Jady & Dastin
"Our wedding was amazing thanks to Madeline's Weddings & Events! Our planners made everything so stress free and our decor from the ceremony up until the reception was amazing! Everyone..."    more
- Ana & Alvin
"We would like to take this opportunity to thank you, Alison, and Adam for the SUPERB job all of you did to help make our wedding day so special and..."    more
- Donna & Sebastian
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"Hi Madeline, I wanted to thank everyone as Madelines for making our wedding day amazing. We were so happy with our wedding coordinators, Sarah and Sara. They were so calm..."    more
- Marcie & Brad
"Hi Jamie! Everything was great on Saturday! We received so much positive feedback from all of our guests. I think everyone really had a great time!  Thank you again for..."    more
- Christine & Carl
"Madeline, Our wedding was absolutely PERFECT!!!!!! You guys did an amazing job way better then I ever imagined!!!!!! We have been hearing nothing but great things about the whole decor..."    more
- Brandy & Elliot
"Dear Alison and Madeline, Thank you so much for everything. We are both so glad you were a part of our wedding and made it into such a wonderful experience..."    more
- Robin & Jason