Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Hi Madeline, We cannot thank you enough for making our wedding reception a dream come true! When we first got engaged last December we started planning our wedding right away..."    more
- Julia & Ryan
"Madeline, The decor was even more beautiful than we imagined. The head table, the backdrop was beautiful. We especially loved Jamie, our coordinator! She was so helpful and we would..."    more
- Je-Anne & Francis
"Dear Alison, Madeline and the entire Madeline's Weddings team, A heartfelt thank you for all of your help planning and decorating our wedding. You had to put up with two..."    more
- Jason & Gary
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"To the wonderful staff at Madeline's Weddings I would like to thank you all from the bottom of mine and Dwayne's hearts for the wonderful job you did on our..."    more
- Ericka & Dwayne
"Everything was beyond perfect :) It was a wonderful day and we truly appreciated working with you all to help make it so special for us.    The decor made..."    more
- Raya & Justin
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"Dear Madeline and the Staff of Madeline's Weddings,  There are no words to explain our appreciation and gratitude for the beautiful work you've created for our wedding reception.  From the..."    more
- Jamie & Jay
"Fantastic service! Madeline and her staff are creative, reliable, always prepared and provided services that made our wedding day the best it could have been. From the first moment I..."    more
- Trina & Steve
"I would like to thank Madeline's weddings for making our wedding day a dream come true!  Madeline's decorated the Art Gallery above and beyond our wildest imagination, every little detail..."    more
- Kristy & Blair
"The wedding turned out even more perfectly than I ever possibly could have imagined. I knew that you guys would do a great job with the decor, but when I..."    more
- Lia & James
"Madeline, You and Your girls made our wedding day unforgettable! People still even months later are talking about the decorating and decor.  My grandmother told me she felt as if..."    more
- Julie & Craig
"Hi Jamie! Everything was great on Saturday! We received so much positive feedback from all of our guests. I think everyone really had a great time!  Thank you again for..."    more
- Christine & Carl
"I just wanted to thank you for the wonderful job you did decorating the ceremony and reception site for our recent wedding.  Having given you very little guidance…"I like pink..."    more
- Allison & Michael
"When Phil and I got engaged, I knew that we would need all hands on deck for our wedding day. Madeline's Weddings and Events was amazing! From day one, the..."    more
- Jenna & Phil
"Madeline, I am writing to thank you for the excellent service we received for my daughter’s wedding.  I was impressed with the attention to detail and the professional manner in..."    more
- Kiera & Carey
" Our experience with Madeline's Weddings was absolutely amazing from start to finish. We had gone in to meet with our coordinator Jamie and had a vision that she took and..."    more
- Lesley & Dustin
"I want to start by thanking all the staff at Madeline’s Weddings for the phenomenal job done on my wedding!!! I had so many obstacles to overcome for the big..."    more
- Anita & Helder
"Madeline, I wanted to take a moment to thank you and your entire team for all of your help throughout my wedding planning process and the big day on June 20th..."    more
- Kristy & Rob
"We are so happy that we had Madeline's Weddings services for our wedding September 2013. The team was always there to help and answer any questions and provided very quick..."    more
- Jacques & Stephanie