Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail-orientated couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $899

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"We used Madeline's Weddings for day-of wedding coordination and decor, and had a great experience. Alison was so helpful and willing to do whatever was needed to make our day..."    more
- Rebecca & Ted
" My dream wedding came true! Madeline and her team were nothing but amazing and oh so patient! My linens were the talk of the evening, blush sequin!! My custom wedding..."    more
- Courtney & Colin
"When Phil and I got engaged, I knew that we would need all hands on deck for our wedding day. Madeline's Weddings and Events was amazing! From day one, the..."    more
- Jenna & Phil
"Madeline , You and your staff truly made my wedding a dream come true. Everything was perfect.. the beautiful linens, chairs covers, draping fabric in the tent! The head table..."    more
- Jackie & Pete
"  Madeline's Weddings,   Thank you so much for helping us plan and coordinate our wedding and reception. We loved getting together with you Alison, for our meetings and discussions,..."    more
- Krystal & Kris
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"To The Whole Madeline's Weddings Team, Thank you so much the huge role you played on our special day!!! From our inital meeting to the invitation design to the set..."    more
- Hayley & Reule
" Working with Madeline's Weddings was amazing! It was so easy and convenient. Picking out the the decor was the hardest part due to all the options. Jamie was fantastic and..."    more
- Brittanie & Jeremie
"Madeline & Team, My husband and I just wanted to thank you for being there for us and helping us make though decisions. Your staff was there for us whenever..."    more
- Dina & Tim
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"I just wanted to say THANK YOU, the room looked INCREDIBLE! And I really appreciate all of the extras and how much you spoiled us :) Madeline, you have an..."    more
- Brenna & Tom
"Madeline's Weddings, Thank you so much! It was the most amazing day of my life! I hear so many brides say that of their wedding day and thought it was..."    more
- Jocelyn & Tony
"Madeline, Our day was truly perfect and everything went just as planned so I couldn't have been happier. The feeling of the wedding was exactly what I had hoped it..."    more
- Tiffany & Shawn
"One of our main concerns for our wedding was to have the WOW factor delivered to all our families and friends. We were extremely nervous about our wedding as we..."    more
- Jennifer & Miguel
"We wanted our wedding and reception to have a royal and celestial feel to it.  I have had a strong interest in astronomy since I was younger and wanted to keep that as..."    more
- Alexis & Don
"Madeline's Weddings, Thanks so much for everything on our Wedding Day! We both agreed that everything was absolutely perfect and we would not have changed a thing! :) Lindsie &..."    more
- Lindsie & Greg
"MY GOD! IT LOOKED BEAUTIFUL! THE tables were just gorgeous, the guest book fantastic, the head table, AWESOME!    Madeline, it all turned out PERFECT!!! Thank you sooooo much for..."    more
- Angelica & Kevin
"Thank you so much to Madeline and all of her staff for their hard work in all of the planning leading up to our big day! We knew we had..."    more
- Deepi & Ravi
"Our wedding was amazing thanks to Madeline's Weddings & Events! Our planners made everything so stress free and our decor from the ceremony up until the reception was amazing! Everyone..."    more
- Ana & Alvin
"Hello Jamie! We would like to thank you and the rest of the Madeline's Wedding Team for the amazing décor and service you provided for our wedding! We had a..."    more
- Kayla & Brent