Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"We are so happy with the way everything went on the wedding date, and all the pre-planning that took place also. You were so professional, so easy to talk with,..."    more
- Nickie & John
"Madeline's did an amazing job for the decor at my wedding! Planning everything with them was super easy! Their showroom has every potential linen and they are more than willing..."    more
- April & Tyler
"Hi Madeline, I just wanted to again say thank you to you and Jamie for the amazing work and service you provided for our wedding. From the very beginning, you..."    more
- Susan & Dima
"Matt and I just wanted to thank you for the incredible services you provided for our wedding day! Choosing Madeline's Weddings was by far the best decision we could have..."    more
- Jenelle & Matt
"Madeline's weddings & events were so amazing to work with. We went for our first consultation and were so impressed the the set up they had. Jamie was so attentive..."    more
- Janine & Chris
" Our experience with Madeline's Weddings was absolutely amazing from start to finish. We had gone in to meet with our coordinator Jamie and had a vision that she took and..."    more
- Lesley & Dustin
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"Madeline and Alison from Madeline’s Weddings helped make my vision of my fairytale wedding dream come true! Alison and Madeline made themselves availabe to me as much as I needed..."    more
- Lisa & Joel
"Thank you so much Madeline. Our wedding day coordinators and the rest of your crew were so amazing to work with. You all made our wedding day a spectacular beautiful..."    more
- Sarah & Craig
"Madeline, I wanted to take time to think of an adequate thank you for you but all i can say is WOW, you and your team were LIFESAVERS on the..."    more
- Maggie & Colin
"Madeline and team, Everything at our wedding was wonderful!  I just checked out your website and the pics of the room look great. The decor was  so gorgeous. You did..."    more
- Kristen & Steve
"Madeline...

 All Chris and I can say over and over again is THANK YOU THANK YOU THANK YOU. To yourself of course the rest of your amazing team.

 You are..."    more
- Michelle & Chris
"We can't thank you guys enough for everything you did for our wedding!! We had the most AMAZING time of our lives and as I like to tell everyone it..."    more
- Ashley & Shawn
"Dear Madeline and the Staff of Madeline's Weddings,  There are no words to explain our appreciation and gratitude for the beautiful work you've created for our wedding reception.  From the..."    more
- Jamie & Jay
"To The Whole Madeline's Weddings Team, Thank you so much the huge role you played on our special day!!! From our inital meeting to the invitation design to the set..."    more
- Hayley & Reule
"Madeline, Our day was truly perfect and everything went just as planned so I couldn't have been happier. The feeling of the wedding was exactly what I had hoped it..."    more
- Tiffany & Shawn
"We used Madeline's Weddings for day-of wedding coordination and decor, and had a great experience. Alison was so helpful and willing to do whatever was needed to make our day..."    more
- Rebecca & Ted
"Hi Madeline,    I just wanted to send you and your team a huge Thank You for everything you did to make our wedding day look so amazing!!    From..."    more
- Andrea & Irnie
"Madeline, You made our wedding day perfect with all your ceremony and reception decor at our venue! The tables linens and chair covers were all beautiful. The decor and details..."    more
- Mirela & Rajid