Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Hi Madeline! Ben and I were so happy with the linens and all of the decorations at our wedding reception.  The table settings and the head table decor were wonderful...."    more
- Ling & Ben
"The wedding turned out even more perfectly than I ever possibly could have imagined. I knew that you guys would do a great job with the decor, but when I..."    more
- Lia & James
"In October, we celebrated our wedding and had Madeline's Weddings & Events handle the decor and details. We were skeptical at first to hire a decorating company and thought we..."    more
- Jill & John
"A big thank you to Alison and Madeline’s Weddings for your involvement in planning our big day!  Your recommendations for our vendors were absolutely perfect!  Your vendor suggestions and the..."    more
- Christina & Darran
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"Thank you Madeline's Weddings!   I had tears in my eyes when I walked into our wedding reception and saw how gorgeous the decor turned out. It was more beautiful..."    more
- Ashley & Scott
"From the Bride: We absolutely loved everything; from the decor, stationary, planning process, our coordinators, etc. We also received numerous compliments from the staff at the Hilton, Leo Mol, and..."    more
- Melissa and Chris
"Madeline, Our wedding was absolutely PERFECT!!!!!! You guys did an amazing job way better then I ever imagined!!!!!! We have been hearing nothing but great things about the whole decor..."    more
- Brandy & Elliot
"We honestly thought that our wedding was awesome! It was so much fun, and everyone had a great time! Our families loved the fact that they didn't have to worry..."    more
- Leah & Travis
" Working with Madeline's Weddings was amazing! It was so easy and convenient. Picking out the the decor was the hardest part due to all the options. Jamie was fantastic and..."    more
- Brittanie & Jeremie
"Wow.... what an amazing job you guys all did!!!. To be honest, we were a little nervous when we first started planning our wedding with you guys but at the..."    more
- Kathleen & Clayton
"We would like to thank Madeline’s Wedding and Events for making our wedding day such a special memory for us and for their amazing customer service. In particular, we worked..."    more
- Michelle & Jason
" Madeline's Wedding & Events was such a pleasure to work with! Jamie made everything so easy and stress free. When we first started planning we were so lost on where..."    more
- Samantha & Jordan
"Dear Madeline's Weddings, Two weeks have passed since our beautiful wedding. I cannot tell you how thrilled we were to see The Tavern In The Park on Saturday. It was..."    more
- Sarah & Keith
"  There are so many good things to say about Madeline's Wedding & Events. Jamie was our wedding coordinator and was absolutely amazing to work with. Communicating back and forth..."    more
- Madelyne & Kim
"To Madeline's Weddings, We wanted to say Thank you to Alison who was our wedding coordinator for helping us choose the decor for our wedding ceremony and reception. Alison has..."    more
- Jennifer & Bradley
"I went to a hotel that one of my bridesmaids told us about and they had an all inclusive package with Madeline's Weddings. I thought there would be no way..."    more
- Melissa & Jeremy
" You guys were amazing. Jamie was a godsend through the whole process, and she and Amber were invaluable on our wedding day. We were SO happy with everything, from the..."    more
- Andrea & Drew
"Hi Madeline, We cannot thank you enough for making our wedding reception a dream come true! When we first got engaged last December we started planning our wedding right away..."    more
- Julia & Ryan
"Thanks Madeline and Alison for all your hard work helping me plan the decor for our big day. The ballroom looked absolutely amazing! We couldn't have pulled off our "carnival"..."    more
- Desiree & Kevin