Services
Services

Wedding Day Coordination


Madeline's Wedding Day Coordination Services is for the detail oriented couple that has taken care of most of the planning themselves, but would like to have their wedding day professionally orchestrated with ease. The day-of wedding coordinator will look after every aspect of your wedding day from ceremony to reception and can handle any issues that may arise. With our vast range of expertise, Madeline's is dedicated to handling your dream wedding so you can relax and enjoy every moment of your wedding day!


  • Complimentary consultation
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check our availability for your date!
     

Starting at $999

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Thanks Madeline and Alison for all your hard work helping me plan the decor for our big day. The ballroom looked absolutely amazing! We couldn't have pulled off our "carnival"..."    more
- Desiree & Kevin
"Hi Madelines!   I wanted to email you to thank you for the beautiful set up!! You went above & beyond and I can't believe how amazing it looked! It..."    more
- Tara & Mark
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Initially when I had approached my husband about hiring a coordinator for our wedding he was a fair bit reluctant to spend the money on it. Neither of us were..."    more
- Kara & Jason
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"Madeline, The wedding was amazing!  There were a few hiccups along the way but thank god our coordinators were there to take care of everything!  I am not sure where..."    more
- Bev & Luke
" We loved working with Madeline's! They were able to take our full vision and make it absolutely beautiful! Not only was our day beautifully decorated, but anytime I had a..."    more
- Kayla & Jarrod
"Nicole and I are extremely grateful to Madeline's Weddings & Events for helping our us with all of our wedding preparations and coordinating our wedding day! The hall looked amazing, as did all..."    more
- Nicole & Mike
"We recently got married at the Elmhurst Golf and Country Club. The day was awesome due to all of our vendors.
 Madeline's Weddings made our special day even more special. ..."    more
- Lori & Mike
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"Wow.... what an amazing job you guys all did!!!. To be honest, we were a little nervous when we first started planning our wedding with you guys but at the..."    more
- Kathleen & Clayton
"We just wanted to thank you guys so much for sharing the vision we had for our wedding and making it into a dream come true! You have been so..."    more
- Maisie & Mark
"Thank you Madeline's Weddings!   I had tears in my eyes when I walked into our wedding reception and saw how gorgeous the decor turned out. It was more beautiful..."    more
- Ashley & Scott
"Madeline, The wedding was AMAZING!!! Our coordinators were wonderful!!! They really were the glue for the wedding!! I am so thankful we hired you for the wedding day coordination. The decorations were..."    more
- Tiffany & Ryan
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"I remember meeting with Alison at our famous starbucks meeting place way back 2 years before our wedding.  We were meeting to look at linens and chair covers and as..."    more
- Jen & DJ
"A year after our wedding, when I think back to the day of and to the moment we walked into our reception hall - I think of how appreciative we..."    more
- Karen & Jag