Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you!! Everything was FANTASTIC!!! I can’t tell you how amazing the whole day was! It was exactly how we pictured it!! The décor was AMAZING!! Everything looked so beautiful!!..."    more
- Rachele & David
"Dear Madeline & Staff, We just wanted to say thank you so much for all of your help with our wedding. It was great having you at the rehearsal, the..."    more
- Amanda & Reid
"Madeline's weddings & events were so amazing to work with. We went for our first consultation and were so impressed the the set up they had. Jamie was so attentive..."    more
- Janine & Chris
"Joey and I would like to say thank you so very much for all of your work on our wedding day. I enjoyed myself so much because I knew that..."    more
- Tanya & Joey
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"Thank you so much for your lovely wedding reception decor and your professional coordination of every aspect of our wedding day. It meant so much to both of us. You..."    more
- Shonda & Darrell
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"Hi Madeline, I just wanted to again say thank you to you and Jamie for the amazing work and service you provided for our wedding. From the very beginning, you..."    more
- Susan & Dima
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"I could not believe my eyes when I walked into the most beautiful room, peered down to see my husband to be, surrounded by beauty. It was like a dream!..."    more
- Dawn & Chris
"Madeline, The wedding was amazing!  There were a few hiccups along the way but thank god our coordinators were there to take care of everything!  I am not sure where..."    more
- Bev & Luke
"Madeline & the staff at Madeline's Weddings,   Thank-you so very much for all of your hard work pulling together everything for our Wedding Day. The decor at our wedding..."    more
- Jennifer & Dan
"Madeline's Weddings has been the single most professional, kind and hands-on service we have dealt with while planning our wedding. From the most stunning linens we had ever seen, to..."    more
- Sanela & Brian
"I was impressed with Madeline’s the moment I walked into their open house.  I decided right then and there that I wanted Madeline’s for my wedding.   I began working..."    more
- Kaylee & Jared
"Hi Madeline, Cindy and I are writing to thank you for an amazing job for our New Year’s Eve wedding! The linens and decor you supplied and the professionalism you..."    more
- Cindy & Tom
"I would just like to thank Madeline’s Weddings for the fabulous job they did for my wedding that was held on November 17, 2007. The overlays, chair covers and over..."    more
- Kerri & Keith
"Working with Madeline's Weddings was an absolute joy! Having won the full wedding service package from her made us feel like royalty every time we met! Just being able to pick..."    more
- Becca & Tim
"We wanted our wedding and reception to have a royal and celestial feel to it.  I have had a strong interest in astronomy since I was younger and wanted to keep that as..."    more
- Alexis & Don
"I would like to thank Madeline's weddings for making our wedding day a dream come true!  Madeline's decorated the Art Gallery above and beyond our wildest imagination, every little detail..."    more
- Kristy & Blair