Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline & the staff at Madeline's Weddings,   Thank-you so very much for all of your hard work pulling together everything for our Wedding Day. The decor at our wedding..."    more
- Jennifer & Dan
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"From the Bride: We absolutely loved everything; from the decor, stationary, planning process, our coordinators, etc. We also received numerous compliments from the staff at the Hilton, Leo Mol, and..."    more
- Melissa and Chris
"Madelines wedding team,   We wanted to thank you all for everything you did. Our wedding was so beautiful thanks to the decor and linens that we got from you, the..."    more
- Christina & Dallas
"  I just wanted to say thank you from the bottom of our hearts for everything that you did for us. It was such an amazing day and it could..."    more
- Agata & Adam
"We just wanted to thank you so much for everything that you did for our big day. I do not think that we would of been able to pull everything..."    more
- Keely & Steve
"Madeline's Weddings, Me and Kurt want to thank you so much from the bottom of our hearts, for making our dream wedding a reality!!! There were no complications all day..."    more
- Kirby & Kurt
" Our experience with Madeline's Weddings was absolutely amazing from start to finish. We had gone in to meet with our coordinator Jamie and had a vision that she took and..."    more
- Lesley & Dustin
"Madeline, The decor was even more beautiful than we imagined. The head table, the backdrop was beautiful. We especially loved Jamie, our coordinator! She was so helpful and we would..."    more
- Je-Anne & Francis
"Hi Madeline I just want to thank you and your team for making our wedding day extra ordinary. With out your team to help us out fully, we would not..."    more
- Afton & Carmine
"Everyone has different priorities with their wedding, for some its the location, others it might be the dress, or the photography, but the most important to me was the reception..."    more
- Natalie & Adam
"Dear Madeline (and the entire Madeline's Weddings Team), THANK YOU SO MUCH for everything you and your team did for Mack and I, not only on the day of the..."    more
- Paige & Mack
"  Hi Madeline and your whole team! Thank you very much for all that you and your team did to make our wedding day extra special. My husband and I..."    more
- Jenna & Derek
"WOW! I guess i will start by saying THANK YOU!!! Everything was wonderful! You guys did such a great job! I can't even express how much help our coordinators were..."    more
- Loni & Shawn
"Madeline, We can't thank you enough for all you have done for us. Our room was spectacular! Even though I didn't cry, know that it was absolutely perfect! (I couldn't..."    more
- Jenn & Daryle
"Madeline is an outstanding woman who always makes it her priority to give her bride the attention and support she needs as she begins planning her special wedding day. Not..."    more
- Natalina & John
"Madeline, Thank you! Everything you and your team did for our wedding was totally AMAZING! I have already recommended you to so many people whom  I hope use you.  Even..."    more
- Nadine & Josh
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"Thank you for doing a fantastic job with our wedding at Fort Gibraltar last Saturday!  We walked in and Fort Gibraltar was warm and inviting and looked just stunning!  It looked like something out..."    more
- Rachel & Stuart
"Nicole and I are extremely grateful to Madeline's Weddings & Events for helping our us with all of our wedding preparations and coordinating our wedding day! The hall looked amazing, as did all..."    more
- Nicole & Mike