Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Thank you Madeline's Weddings! The decor, details, everything was absolutely amazing. We had so many compliments on it! You did a fantastic job. Once again thank you so much. I..."    more
- Stacey & Greg
"We just wanted to thank you so much for everything that you did for our big day. I do not think that we would of been able to pull everything..."    more
- Keely & Steve
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"A wedding is such an overwhelming and exhausting experience. But, as photos of that awesome day begin to emerge, I'm constantly reminded of just how perfect every detail was. The..."    more
- Lisa & Ryan
"Madeline, I wanted to take time to think of an adequate thank you for you but all i can say is WOW, you and your team were LIFESAVERS on the..."    more
- Maggie & Colin
"Madeline, The decor was even more beautiful than we imagined. The head table, the backdrop was beautiful. We especially loved Jamie, our coordinator! She was so helpful and we would..."    more
- Je-Anne & Francis
"THANK-YOU!! THANK-YOU THANK-YOU!! Madeline, thank-you so very much for all of your hard work and efforts over the past year. The decor at our wedding reception was absolutely BEAUTIFUL!! Ryan..."    more
- Brett & Ryan
"Hi Madeline,   You guys did a fantastic job and we had the best day ever.  I would highly recommend day of coordination to anyone and I would recommend your..."    more
- Lianne & Daniel
"We want to tell you how absolutely amazing the decor for our reception was...it was exactly the way I had always pictured it! We truly appreciated your professionalism and meticulous..."    more
- Christine & Mick
"Madeline and Alison from Madeline’s Weddings helped make my vision of my fairytale wedding dream come true! Alison and Madeline made themselves availabe to me as much as I needed..."    more
- Lisa & Joel
" Madeline's Weddings & Events helped make my wedding better then I imagined! They have amazing one on one services to help you nail down exactly what you want. I changed..."    more
- Samantha & Derek
"We recently got married at the Elmhurst Golf and Country Club. The day was awesome due to all of our vendors.
 Madeline's Weddings made our special day even more special. ..."    more
- Lori & Mike
"Hi Madeline, We cannot thank you enough for making our wedding reception a dream come true! When we first got engaged last December we started planning our wedding right away..."    more
- Julia & Ryan
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"We wanted to say thank you to the team at Madeline's Weddings for making our wedding day a stress free day.  As we live in Calgary it was a little..."    more
- Andrea & Chris
"Dear Madeline's Weddings, Two weeks have passed since our beautiful wedding. I cannot tell you how thrilled we were to see The Tavern In The Park on Saturday. It was..."    more
- Sarah & Keith
"Everything was beyond perfect :) It was a wonderful day and we truly appreciated working with you all to help make it so special for us.    The decor made..."    more
- Raya & Justin
" You guys were amazing. Jamie was a godsend through the whole process, and she and Amber were invaluable on our wedding day. We were SO happy with everything, from the..."    more
- Andrea & Drew
"We are so happy that we had Madeline's Weddings services for our wedding September 2013. The team was always there to help and answer any questions and provided very quick..."    more
- Jacques & Stephanie
"Dear Madeline & the Madeline’s Weddings Team,   Thank you so much for all of your hard work for our wedding day. When we came to you with our idea..."    more
- Liane & Antonio