Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Dear Madeline and the Staff of Madeline's Weddings,  There are no words to explain our appreciation and gratitude for the beautiful work you've created for our wedding reception.  From the..."    more
- Jamie & Jay
"Madeline and Alison from Madeline’s Weddings helped make my vision of my fairytale wedding dream come true! Alison and Madeline made themselves availabe to me as much as I needed..."    more
- Lisa & Joel
"We are so happy with the way everything went on the wedding date, and all the pre-planning that took place also. You were so professional, so easy to talk with,..."    more
- Nickie & John
"Everything was absolutely perfect! The decor was beautiful, and our wedding day coordinators were so wonderful, they made us feel so at ease knowing they were there to help. Everything..."    more
- Amber & Tim
"Thank you so much for your lovely wedding reception decor and your professional coordination of every aspect of our wedding day. It meant so much to both of us. You..."    more
- Shonda & Darrell
"Thank you so much to Madeline and all of her staff for their hard work in all of the planning leading up to our big day! We knew we had..."    more
- Deepi & Ravi
"I would just like to thank Madeline’s Weddings for the fabulous job they did for my wedding that was held on November 17, 2007. The overlays, chair covers and over..."    more
- Kerri & Keith
"  I just wanted to say thank you from the bottom of our hearts for everything that you did for us. It was such an amazing day and it could..."    more
- Agata & Adam
"STUNNING! When we walked into our wedding reception that was the first thing that came to our minds. The decor was absolutely gorgeous. From the table linens to the head..."    more
- Amanda & John
"Thank you Madeline's Weddings team for all your help! Thank you for making our wedding decor look like it was out of a fairy tale! We absolutely loved it! I..."    more
- Amelia & Nick
"Madeline's weddings & events were so amazing to work with. We went for our first consultation and were so impressed the the set up they had. Jamie was so attentive..."    more
- Janine & Chris
"Madeline, You made our wedding day perfect with all your ceremony and reception decor at our venue! The tables linens and chair covers were all beautiful. The decor and details..."    more
- Mirela & Rajid
"  There are so many good things to say about Madeline's Wedding & Events. Jamie was our wedding coordinator and was absolutely amazing to work with. Communicating back and forth..."    more
- Madelyne & Kim
"I was impressed with Madeline’s the moment I walked into their open house.  I decided right then and there that I wanted Madeline’s for my wedding.   I began working..."    more
- Kaylee & Jared
"To The Whole Madeline's Weddings Team, Thank you so much the huge role you played on our special day!!! From our inital meeting to the invitation design to the set..."    more
- Hayley & Reule
"Madeline, The wedding was AMAZING!!! Our coordinators were wonderful!!! They really were the glue for the wedding!! I am so thankful we hired you for the wedding day coordination. The decorations were..."    more
- Tiffany & Ryan
"Dear Alison, Madeline and the entire Madeline's Weddings team, A heartfelt thank you for all of your help planning and decorating our wedding. You had to put up with two..."    more
- Jason & Gary
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"I went to a hotel that one of my bridesmaids told us about and they had an all inclusive package with Madeline's Weddings. I thought there would be no way..."    more
- Melissa & Jeremy
"Dear Alison and Madeline, Thank you so much for everything. We are both so glad you were a part of our wedding and made it into such a wonderful experience..."    more
- Robin & Jason