Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"We just wanted to thank you so much for everything that you did for our big day. I do not think that we would of been able to pull everything..."    more
- Keely & Steve
"I remember meeting with Alison at our famous starbucks meeting place way back 2 years before our wedding.  We were meeting to look at linens and chair covers and as..."    more
- Jen & DJ
"Madeline, I really wanted to let you know how happy we were with the decor at the Fort Garry Hotel for our wedding - You did a fantastic job -..."    more
- Meredith & Todd
"Madeline's Weddings, Thank you so much! It was the most amazing day of my life! I hear so many brides say that of their wedding day and thought it was..."    more
- Jocelyn & Tony
"Madeline, The decor was even more beautiful than we imagined. The head table, the backdrop was beautiful. We especially loved Jamie, our coordinator! She was so helpful and we would..."    more
- Je-Anne & Francis
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"  Hi Madeline and your whole team! Thank you very much for all that you and your team did to make our wedding day extra special. My husband and I..."    more
- Jenna & Derek
"Madeline's Weddings has been the single most professional, kind and hands-on service we have dealt with while planning our wedding. From the most stunning linens we had ever seen, to..."    more
- Sanela & Brian
"Madeline,   Everything was amazing!   Thank you so much for making the hall look so beautiful. You and your staff did such an amazing job. Marco and I were ecstatic when we..."    more
- Tania & Marco
"Hi Madeline!   Everything was as amazing as one could hope, we even got perfect weather! The decor was stunning, I got several comments on how beautiful everything was, especially..."    more
- Liana & Richard
"Hi Madeline, I just wanted to say thank-you again for the wonderful job you and your team did helping Warren and I plan our wedding. From helping us choose our..."    more
- Shannon & Warren
"MY GOD! IT LOOKED BEAUTIFUL! THE tables were just gorgeous, the guest book fantastic, the head table, AWESOME!    Madeline, it all turned out PERFECT!!! Thank you sooooo much for..."    more
- Angelica & Kevin
"Madeline's Weddings, I wanted to let you know that the wedding was everything that I dreamed of and even more. From the ceremony at the church decorated with pew bows,..."    more
- Vanessa & James
"Madeline, I wanted to take time to think of an adequate thank you for you but all i can say is WOW, you and your team were LIFESAVERS on the..."    more
- Maggie & Colin
"A big thank you to Alison and Madeline’s Weddings for your involvement in planning our big day!  Your recommendations for our vendors were absolutely perfect!  Your vendor suggestions and the..."    more
- Christina & Darran
"Dear Madeline & Staff, We just wanted to say thank you so much for all of your help with our wedding. It was great having you at the rehearsal, the..."    more
- Amanda & Reid
"When Angelo and I first got engaged, I knew that we would need help to pull off the wedding of our dreams, so we turned to Madeline’s Weddings. And it’s a..."    more
- Kristin & Angelo
"I could not believe my eyes when I walked into the most beautiful room, peered down to see my husband to be, surrounded by beauty. It was like a dream!..."    more
- Dawn & Chris
"My husband and I could not have been happier with Madeline and her extremely helpful and professional staff. They did a fantastic job creating a colourful, yet elegant wedding for..."    more
- Megan & Dan
"Oumad and I would like to extend our sincere appreciation and gratitude for all the hard work and dedication you and your team had for us. From the very first..."    more
- Terri & Oumad