Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline, You and Your girls made our wedding day unforgettable! People still even months later are talking about the decorating and decor.  My grandmother told me she felt as if..."    more
- Julie & Craig
"To Madeline and the Staff at Madeline's Weddings,   Steve and I can not thank you guys enough for helping us pull off the wedding day of our dreams. You..."    more
- Stacy & Steve
"Thank you Madeline. The wedding was so beautiful. We absolutely loved, loved, loved all the choices we made. The linens combined with the decor was so beautiful and everyone commented..."    more
- Tammy & Anthony
"The wedding day was great. The room was beautiful! I walked into the St. Charles Golf & Country Club at 5:00pm and it was everything I’d imagined it would be..."    more
- Barb & Blair
"Madeline's Weddings, It seems funny to send you back a thank you card that you designed for us, but we wanted you to know how much we appreciate everything you..."    more
- Chelsie & Kyle
"Thank you so much to Madeline and all of her staff for their hard work in all of the planning leading up to our big day! We knew we had..."    more
- Deepi & Ravi
"Nancy and I wanted to personally thank Jamie and her team for providing a wonderful wedding planning experience. We were both skeptical at first but once Jamie provided us the..."    more
- Gary & Nancy
"Thank you Madeline's Weddings! The decor, details, everything was absolutely amazing. We had so many compliments on it! You did a fantastic job. Once again thank you so much. I..."    more
- Stacey & Greg
"Madeline and team, Everything at our wedding was wonderful!  I just checked out your website and the pics of the room look great. The decor was  so gorgeous. You did..."    more
- Kristen & Steve
" Working with Madeline's Weddings was amazing! It was so easy and convenient. Picking out the the decor was the hardest part due to all the options. Jamie was fantastic and..."    more
- Brittanie & Jeremie
"Madeline, The wedding was amazing!  There were a few hiccups along the way but thank god our coordinators were there to take care of everything!  I am not sure where..."    more
- Bev & Luke
"Thank you Madeline's Weddings!   I had tears in my eyes when I walked into our wedding reception and saw how gorgeous the decor turned out. It was more beautiful..."    more
- Ashley & Scott
"I would just like to thank Madeline’s Weddings for the fabulous job they did for my wedding that was held on November 17, 2007. The overlays, chair covers and over..."    more
- Kerri & Keith
"THANK-YOU!! THANK-YOU THANK-YOU!! Madeline, thank-you so very much for all of your hard work and efforts over the past year. The decor at our wedding reception was absolutely BEAUTIFUL!! Ryan..."    more
- Brett & Ryan
"I cannot thank you all enough for everything! Not only this past weekend but also the past 10 months leading up to "The Big Day."    Jamie was so friendly,..."    more
- Ashley & Eric
"Madeline,   Everything was amazing!   Thank you so much for making the hall look so beautiful. You and your staff did such an amazing job. Marco and I were ecstatic when we..."    more
- Tania & Marco
"Hi Madeline, Cindy and I are writing to thank you for an amazing job for our New Year’s Eve wedding! The linens and decor you supplied and the professionalism you..."    more
- Cindy & Tom
"Everything was absolutely perfect! The decor was beautiful, and our wedding day coordinators were so wonderful, they made us feel so at ease knowing they were there to help. Everything..."    more
- Amber & Tim
"We would like to take this opportunity to thank you, Alison, and Adam for the SUPERB job all of you did to help make our wedding day so special and..."    more
- Donna & Sebastian
"We hired Madeline’s Weddings for the 30 day and day of planning, day of coordination and décor for our wedding and reception.  It was the best decision I could have..."    more
- Marcie & Ken