Services
Services

Premier Wedding Planning & Wedding Day Coordination Services


Madeline's Premier Wedding Planning & Wedding Day Coordination Services is for the couple who wants their entire wedding planned and coordinated from start to finish. If your plans are lavish and layered this is the package for you. Think of us as your personal assistants for everything related to your wedding. While you sit back, relax, and enjoy your engagement... we handle the details. As with all of the packages we offer, you can be as involved as you would like!


  • Complimentary consultation
  • Unlimited face to face consultations
  • Unlimited telephone and email support
  • Assistance in locating ceremony and reception sites. This includes researching specific sites and venues as well as scheduling appointments for vendors on your behalf.
  • Walk through at site selection
  • Conceptual event design
  • Etiquette advice
  • Referrals to reputable vendors that match your style, budget and personality
  • Unlimited vendor referrals
  • Set and manage appointments with vendors
  • Attendance at vendor appointments
  • Collaboration with you on all wedding desires, needs, family dynamics and concerns
  • Assistance in developing a colour scheme and theme for the wedding in general by offering unique ways to incorporate details that will reflect your style and personality
  • A customized wedding planning calendar
  • Ongoing advice on budget, etiquette and wedding day activities
  • Access to various discounts on our stock of wedding décor items, as well as discounts through our preferred suppliers and vendors for all your additional wedding day needs.
  • Attendance at menu tasting
  • Several choices of top of the line stationery at a discounted price and assist with invitation design, layout and wording.
  • Addressing, Labelling and Mailing all Save The Dates & Invitations
  • Complete Guest List management (we handle all RSVPs)
  • Vendor contract review
  • Assistance in finding accommodations for out of town guests
  • Negotiate room rate for block of rooms
  • Assembly of Welcome Baskets for out of town guests
  • Delivery of Welcome Baskets
  • Decorate Honeymoon Suite for wedding night
  • Assistance with Rehearsal Dinner
  • Assistance with reception room layout & set-up
  • Assistance in the planning of your honeymoon
     
   {This Package Also Includes Complete Wedding Day Coordination Services}
  • Meet with you before your wedding to go over a timeline, confirm vendors, your numbers and scheduled time of arrival. Your Wedding Coordinator will also confirm order of dances and songs, discuss any specifications for seating at ceremony such as priority seating or family dynamic and determine which family member will be designated to handle presentation and gifts
  • Develop wedding day itinerary
  • Send out vendor confirmation prior to your wedding
  • Complete Rehearsal coordination (maximum 1.5 hours)
  • Vendor Confirmation
  • Includes Assistant Wedding Day Coordinator
  • Collect any small items at rehearsal needed for reception and transport to reception venue on your wedding day. This includes, but is not limited to, favours, place cards, guest book, cake and knife server set etc.
  • Hand out a pre-arranged schedule for the wedding day events and times to your vendors such as the videographers, DJ, caterer, etc.
  • Attend ceremony
  • Be available to direct or assist ushers with seating at ceremony
  • Ensure items such as programs, bubbles, etc. are distributed to guests at ceremony
  • Inform guests of any specifications regarding ceremony as they arrive (for example: bubbles are to be blown outdoors only or a butterfly release is scheduled – have cameras ready!)
  • Ensure bridal party is in designated places and order. Cue the music at the ceremony, if necessary
  • Work with banquet staff to ensure place cards, favours etc. are set up to couple’s specifications
  • At your reception we oversee the guest signing table- ensuring guests sign the guest book and assist in directing guests to their seats
  • We can determine what your venue’s policies are on handling presenting and inform the designated family member. So they can ensure it is placed in the safest spot.
  • Confirm that DJ has a list of songs and knows the order of play
  • Confirm all vendors have arrived at their scheduled time
  • Act as a mediator between couple and banquet manager, informing either of any unforeseen circumstances, schedule adjustments etc.
  • Oversee scheduled events at reception (dinner, speeches etc.) and ensure they comply with couples expectations
  • Identify any potential issues at reception and bring to the attention of the banquet manager
  • Inform the banquet manager of any concerns that the couple may have during the reception
  • We work with the banquet manager to ensure your reception is everything it should be. Our attention to the details allows the banquet manager to put their focus on their staff to ensure that your dinner reception is absolutely perfect
  • Ensure that designated people are aware of their responsibility to take presentation, guest book, toasting glasses, etc. after reception
  • Deliver final payment for all your vendors (if applicable)

    Contact us to check availability for your date!

Starting at $10,000

 

Personalized
Planning

 

Flawless
Execution

 

Distinct
Details

testimonials

"Madeline's Weddings , Thank you for providing exceptional service for our wedding planning. From the very first meeting until well after our wedding day, Madeline's Weddings was there for us...."    more
- Rita & Tyler
" Working with Madeline's Weddings was amazing! It was so easy and convenient. Picking out the the decor was the hardest part due to all the options. Jamie was fantastic and..."    more
- Brittanie & Jeremie
"We're so glad we had Madeline's Weddings and Events with us on our big day and throughout the planning process. From the first decor meeting to the day of our..."    more
- Sarah & Lloyd
" Our experience with Madeline's Weddings was absolutely amazing from start to finish. We had gone in to meet with our coordinator Jamie and had a vision that she took and..."    more
- Lesley & Dustin
"Madeline's Weddings, The whole day was fantastic! OMG! The decor was amazing!!!! Everything looked so good :) Our wedding coordinators were wonderful at running the ceremony and taking care of..."    more
- Amy & Joel
"Madeline, Everything was AMAZING!! I was so impressed with how everything looked! The colors were perfect! All the linens, decor and all the detail that was put into that room..."    more
- Sabrina & Hermano
"I would just like to say you were brilliant! All of our guests commented on how lovely everything was decorated. You truly provide an amazing service and we couldn't be..."    more
- Genevieve & Tai
"Hi ladies, We just wanted to say thank you so much for all the work you have done for our wedding!  The stationary looked perfect and the ballroom look amazing..."    more
- Diana & Emmanuel
"I was impressed with Madeline’s the moment I walked into their open house.  I decided right then and there that I wanted Madeline’s for my wedding.   I began working..."    more
- Kaylee & Jared
"Hello ladies, I wanted to let you know that I was blown away by how totally gorgeous our room looked on our wedding day. You went above and beyond anything..."    more
- Amie & Brian
"Hi Madeline, Cindy and I are writing to thank you for an amazing job for our New Year’s Eve wedding! The linens and decor you supplied and the professionalism you..."    more
- Cindy & Tom
"A wedding is such an overwhelming and exhausting experience. But, as photos of that awesome day begin to emerge, I'm constantly reminded of just how perfect every detail was. The..."    more
- Lisa & Ryan
"Nicole and I are extremely grateful to Madeline's Weddings & Events for helping our us with all of our wedding preparations and coordinating our wedding day! The hall looked amazing, as did all..."    more
- Nicole & Mike
"I remember meeting with Alison at our famous starbucks meeting place way back 2 years before our wedding.  We were meeting to look at linens and chair covers and as..."    more
- Jen & DJ
"I went to a hotel that one of my bridesmaids told us about and they had an all inclusive package with Madeline's Weddings. I thought there would be no way..."    more
- Melissa & Jeremy
"I came across Madeline’s Weddings when I was in need of chair covers for our newly booked venue. From our very first meeting with Madeline and Alison, Jon and I..."    more
- Kristen & Jon
"Dear Madeline’s Weddings: I want to express my heartfelt thanks for creating such a beautiful and elegant scene at our wedding. After months of prepping and planning, it was such..."    more
- Erica & Scott
"From the first meeting, everyone at Madeline’s was a pleasure to work with.  We can’t thank you enough for the beautiful job you did with the décor and for the..."    more
- Deb & Garrett
"Madeline, We wanted to write you, and greatly thank you for all you did for our wedding on June 28, 2008. It was absolutely wonderful! You made my wedding perfect and..."    more
- Manon & Dave
"Fantastic service! Madeline and her staff are creative, reliable, always prepared and provided services that made our wedding day the best it could have been. From the first moment I..."    more
- Trina & Steve